Competition: Anticipated opening date in January 2021 for the 2021-2022 academic year.
Who applies: Canadian post-secondary institutions
NOTE: Only Canadian institutions can submit applications on behalf of candidates. They may choose to set their own internal deadline to receive supporting documents.
Description: Study in Canada Scholarships provide students from post-secondary institutions located in the new eligible countries/territories with short-term exchange opportunities for study or research in Canadian post-secondary institutions at the college, undergraduate and graduate levels.
This student exchange program replaces the full-degree-based Study in Canada Scholarships piloted in 2020. At least 50 scholarships will be awarded in the next competition, with the number increasing each year.
Study in Canada Scholarships are facilitated through institutional collaborations and student exchange agreements between post-secondary institutions in Canada and in the following eligible countries/territories: Algeria, Bangladesh, Burkina Faso, Egypt, Ethiopia, Ghana, Ivory Coast, Jordan, Kenya, Libya, Morocco, Nepal, Nigeria, Rwanda, Senegal, Taiwan, Tanzania, Tunisia, Turkey, Uganda, and Ukraine. These agreements are created between colleges, technical or vocational institutes and universities. Students, hereby referred to as “candidates”, must be registered full-time in their home institution at the time of application and during the entire duration of their study or research stay in Canada.
ROLES AND RESPONSIBILITIES
Canadian post-secondary institutions
Canadian institutions are:
- responsible for submitting applications on behalf of eligible candidates from institutions in the eligible countries/territories; and
- encouraged to promote this scholarship opportunity to their faculty and staff members, as well as to partner institutions from the eligible countries/territories.
Canadian institutions with successful candidates:
- should identify one staff member responsible for the administration of the program and another one with delegated signing authority; and
- will receive contribution funding from Global Affairs Canada to disburse as scholarships to recipients..
Non-Canadian candidates from eligible countries/territories
Candidates interested in this scholarship program should contact their home institution to:
- make their interest known;
- find out if there is an existing institutional collaboration or exchange agreement with a Canadian institution; and
- request information about the application process and selection criteria specific to the Canadian institution and provide any additional information, such as transcripts, language test results and a registration form for an exchange program.
Selected candidates are encouraged to:
- ensure that they fulfill the requirements of the Canadian institution including academic requirements and language proficiency;
- submit their visa application as early as possible and follow the procedures of Immigration, Refugees and Citizenship Canada as outlined by the Canadian institution (generally a study permit is required for course work and a work permit is required for research internship or traineeship);
- initiate the process for the transfer of credits to their home institution as soon as their Canadian courses have been identified; and
- if applicable, contact alumni of the program through their home institution for advice and a local perspective on the scholarship experience.
NOTE: Scholarship recipients are expected to return to their home institutions after the scholarship period in order to complete their studies.
Non-Canadian post-secondary institutions from eligible countries/territories
Non-Canadian institutions are encouraged to:
- communicate with partner institutions in Canada to confirm or explore institutional collaborations and student exchange agreements;
- promote this scholarship opportunity through their international offices;
- identify strong candidates who meet the admission requirements for the Canadian partner institution;
- provide the candidates’ documents to the Canadian partner institution, which is responsible for submitting the scholarship applications; and
- ask selected candidates to upgrade their linguistic, academic and intercultural skills before their departure.
SCHOLARSHIP VALUE AND DURATION
Funding for Study in Canada Scholarships is made available by Global Affairs Canada through its legal title: the Department of Foreign Affairs, Trade and Development (DFATD).
The Canadian institution will receive funding from DFATD for all successful candidates in the form of a contribution agreement and will be responsible for providing the funds to scholarship recipients.
The scholarship value depends on the duration of studies:
- CAD 10,200 for college, undergraduate or graduate students (Master’s and PhD) for a minimum of four months or one academic term of study or research;
- CAD 12,700 for graduate students (Master’s and PhD) for a period of five to six months of study or research.
In addition to the funds allocated to the recipients by DFATD, the Canadian host institution may also claim CAD 500 per scholarship recipient to assist with administrative costs once the scholarship recipient arrives in Canada.
Canadian institutions will disburse scholarship funds to the scholarship recipient to contribute to the following costs:
- visa and/or study/work permit fees;
- airfare, for the scholarship recipient only, to travel to Canada by the most direct and economical route and return airfare upon completion of the scholarship;
- health insurance;
- living expenses, such as accommodation, utilities and food;
- ground public transportation, including a public transportation pass; and
- books and supplies required for the recipient’s study, excluding computers and other equipment.
Subject to the terms and conditions of the Contribution Agreement, funding will be disbursed by a cheque or Electronic Funds Transfer (EFT) issued to the Canadian institution upon receiving the following documents:
- the Contribution Agreement signed by both the designated authority at the Canadian institution and the designated authority at DFATD; and
- a Cash Flow Statement submitted by the Canadian institution to coincide with the arrival of the scholarship recipients in Canada.
Funds will be disbursed to the scholarship recipients according to the Canadian institution’s internal processes and in conformity with the Contribution Agreement concluded between DFATD and the Canadian institution. Canadian institutions will typically disburse funds to scholarship recipients in instalments.
The Canadian institution will retain proof of scholarship payments to the recipient(s) and other documents required as further outlined in the Contribution Agreement concluded between DFATD and the Canadian institution.
Should a recipient not take up the scholarship, all funds, including the administrative fee, must be returned to DFATD through the scholarship program administrator, the Canadian Bureau for International Education (CBIE).
Candidates must be citizens of the following eligible countries/territories:
- Asia: Bangladesh, Nepal, Taiwan
- Europe: Turkey, Ukraine
- Middle East and North Africa: Algeria, Egypt, Jordan, Libya, Morocco, Tunisia
- Sub-Saharan Africa: Burkina Faso, Ethiopia, Ghana, Ivory Coast, Kenya, Nigeria, Rwanda, Senegal, Tanzania, Uganda
- must be enrolled as a full-time student at a post-secondary institution in an eligible country/territory and paying any tuition fees required by that institution at the time of application and for the full duration of the exchange;
- who hold Canadian citizenship or permanent residency, or who have a pending application for permanent residency in Canada are not eligible;
- already participating in an exchange scholarship program funded by the Government of Canada are not eligible;
- already enrolled in a program at a Canadian post-secondary institution are not eligible.
TERMS AND CONDITIONS
The following terms and conditions must be met during the period of the scholarship.
The Canadian post-secondary institution must:
- be a Designated Learning Institution;
- waive tuition and/or academic fees for selected students, as scholarship recipients must be registered full-time and paying tuition to their home institution;
- inform both the candidate and their home institution of any mandatory fees that, in exceptional cases, cannot be waived, prior to applying for a scholarship on the candidate’s behalf;
- enter into an agreement with the recipient stating that:
- funding for the scholarship is provided by the Department of Foreign Affairs, Trade and Development (DFATD);
- the recipient must provide the Canadian institution with records to account for major expenses such as travel and lodging; and
- the recipient agrees to have their contact information shared with DFATD, for reasons such as: to be invited to join the Government of Canada Scholars’ Alumni Association (GCSAA), to attend events organized by the Canadian Embassy, High Commission or Canadian Trade Office in their home country/territory and by DFATD in Canada, or for promotional and statistical purposes; and
- provide qualitative and quantitative reports during the scholarship period.
- must engage in full-time studies or research as defined by the Canadian institution;
- must be proficient in the language of instruction at the Canadian institution (English or French) before their arrival in Canada, as the scholarship does not cover language training. Language requirements are set by each Canadian institution;
- may not hold any other scholarship granted by the Government of Canada;
- carrying out a semester-based study exchange must arrive in Canada by September for the fall semester or by January for the winter semester;
- conducting research must arrive in Canada for the uptake of their award between June 1, 2021 but no later than February 1, 2022. Failure to arrive during this time may result in the cancellation of the scholarship. In exceptional cases, and with prior approval from DFATD, the arrival deadline may be extended to March 1, 2022;
- in pharmacy, medicine, dentistry or other health fields are excluded from clinical training or clinically-oriented research involving direct patient-care;
- must ensure that they have appropriate health insurance for the full duration of the scholarship, as per the policies of the Canadian institution;
- must focus primarily on full-time studies or research during their stay in Canada; and
- are expected to return to their home institutions after the scholarship period in order to complete their studies.
- Applications for a study exchange at the college, undergraduate or graduate levels must be accompanied by a valid student exchange agreement or memorandum of understanding between the Canadian institution and the candidate’s home institution. The agreement must state that tuition fees are waived for scholarship recipients.
- For research applications at the college, undergraduate or graduate levels, a valid inter-institutional agreement is strongly recommended, but not mandatory. If there is no existing agreement, a letter describing a new or ongoing collaboration between faculty members from the candidate’s home and host institutions will be accepted.
- Applications submitted directly by a candidate or their home institution will not be accepted.
- Scholarships cannot be deferred and are not renewable.
- Scholarships are not taxable for either the Canadian institution or the scholarship recipient.
Please direct all inquiries regarding the eligibility requirements to: firstname.lastname@example.org or 613-237-4820.
DEADLINE FOR CANADIAN INSTITUTIONS
The deadline for Canadian institutions to submit online applications on behalf of candidates will be set the day of the launch of the competition.
It is the responsibility of the Canadian institution to ensure that supporting documents are received by the deadline. Supporting documents, other than those requested, will not be accepted.
Canadian institutions are advised to establish an earlier application deadline with candidates and their home institutions to ensure timely receipt of supporting documents.
DEADLINE FOR CANDIDATES AND NON-CANADIAN INSTITUTIONS
Interested candidates are encouraged to check with their home institution to obtain the internal deadlines of the Canadian institution and the home institution.
Home institutions are required to send the candidates’ supporting documents to Canadian institutions by their established internal deadline.
ARRIVAL IN CANADA
Scholarship recipients may commence their studies or research as early as June 1, 2021 but no later than February 1, 2022.
Canadian institutions will receive a preliminary update on the eligibility status of their respective applications in May 2021. The Canadian Bureau for International Education (CBIE), the Scholarship Administrator, will communicate all updates and results to the previously identified staff member responsible for the administration of the program at the Canadian institution.
Canadian institutions will be informed of the final selection and results in June 2021, following approval from the Department of Foreign Affairs, Trade and Development (DFATD).
International candidates are advised to contact their home institution or the Canadian institution regarding the status of their application.
Canadian institutions with successful candidates will receive a contribution agreement for the administration and disbursement of scholarships to the recipients.
ROLES AND RESPONSIBILITIES:
- interested in this scholarship program should first contact their home institution;
- must provide a letter of intent explaining the nature of studies or research to be undertaken, the rationale for study in Canada and for the choice of institution, program and supervisor, and how the proposed plan relates to their future career; and
- do not apply on their own behalf, as all applications are submitted by the Canadian institutions on behalf of the candidates.
- are responsible for identifying strong academic candidates who meet the admission requirements of the Canadian partner institution and for providing the candidates’ documents to the Canadian partner institution.
- must apply on behalf of the candidate(s) by submitting the online application form and uploading all supporting documents prior to the deadline;
- may submit multiple applications and may be asked to rank their applications based on their strategic priorities;
- should identify one staff member responsible for the administration of the program; and
- should instruct faculty or staff members submitting applications to notify the staff member responsible for the administration of the program at their institution, as multiple applications might need to be ranked.
Canadian institutions are encouraged to carefully read the instructions below before beginning the online application. Further information is available on the International Scholarships Canada Application Tool Help webpages.
If institutions experience difficulty filling out or submitting the form, they should send an email to email@example.com.
Canadian institutions must:
- Complete an online application for each candidate
- Institutions which do not have an account first need to Register an account.
- Once the account is created and activated, they will need to log in. Under “For Non-Canadians” section, scroll down to the Study in Canada Scholarships and click on Apply Now.
- Enter data in the fields marked mandatory, following instructions for each item, or copy and paste it from another source. Note that:
- the name of the candidate must be exactly the same as it is on their passport; and
- the official name of the candidate’s home institution must be provided in their national language.
- Upload all required supporting documents.
- Upon completion, verify the data prior to submission.
- Print the form for their records using the print function in the browser.
- Click SUBMIT to send the form electronically to the Department of Foreign Affairs, Trade and Development (DFATD). The institution will receive a confirmation message and reference number once the form is submitted.
NOTE: Institutions will have the ability to save applications and complete them at a later time. Both saved and submitted applications will appear on the institution’s profile homepage.
The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 MB in order for the application to upload successfully.
- Proof of citizenship/identity: a copy of the candidate’s passport or national identity document with valid dates and photo. Note: a driver’s license, permanent resident card, student card or baptism certificate are not accepted as proof of citizenship/identity. For candidates from Taiwan, a copy of the candidate’s travel document or official identity document and proof of household registration in Taiwan must be provided. The country/territory of citizenship/identity selected in the online application form must be the same as the country/territory of the proof of citizenship/identity.
- Proof of full-time enrolment: a letter in English or French from the home institution, on official letterhead and dated within the last six months that a) confirms that the candidate is currently enrolled in a full-time program and will continue to be enrolled upon their return and b) provides the expected graduation date (maximum one page). Note: copies of transcripts, a student card, or a letter of admission are not acceptable.
- Letter of intent from the candidate: a letter in English or French from the candidate explaining the nature of studies or research to be undertaken; the rationale for study in Canada and for the choice of institution, program and supervisor; and how the proposed plan relates to their future career (maximum one page).
- Letter of support from the home institution: a letter in English or French from the candidate’s instructor, professor or international director on the home institution’s official letterhead explaining the nature of study or research to be undertaken and how the candidate and the home institution will benefit from this scholarship (maximum one page).
- Letter of invitation from the Canadian supervisor: applications for graduate students must include a letter from the Canadian supervisor indicating their willingness to support and mentor the candidate. This letter must be on institutional letterhead, be in English or in French, and be signed. It must indicate the support that the candidate will receive during the exchange period and how the Canadian institution, supervisor and peers will benefit from the exchange (maximum one page).
- Signed copy of Memorandum of Understanding or Agreement with the partner institution: study exchanges at the college, undergraduate or graduate levels require a written agreement or Memorandum of Understanding, in English or in French, signed by both institutions, indicating that tuition fees will not be charged and any other clauses of mutual interest. The tuition waiver clause must be highlighted in the document. For research exchange at the college, undergraduate or graduate levels, an institutional agreement is strongly recommended, but not mandatory. An institutional letter linking the candidate’s research to a new or established collaboration between faculty members from the home and host institutions can be uploaded in lieu of an MOU or exchange agreement.
- Privacy Notice Statement: a copy of the Privacy Notice Statement for non-Canadian participants dated and signed by the candidate.
The following guidelines are followed for the review, assessment and selection of applications:
- All online applications received by the deadline will be pre-screened to ensure they meet eligibility requirements established for the program.
- Eligible and complete applications, including the supporting documents, will be evaluated based on the following criteria:
- merit of the research or study to be undertaken in Canada;
- benefit to the home institution and peers;
- benefit to the Canadian institution and peers; and
- strength of linkages to be created through the proposed exchange.
- Should there be a larger number of applications than funding available, the Canadian institution will be asked to rank its eligible applications based on its institutional strategic priorities.
Only applications submitted directly by Canadian institutions will be considered.
The scholarship administrator is not able to provide feedback for unsuccessful candidates.
The scholarships are subject to the availability of funding from the Government of Canada.
Study in Canada Scholarships aim to increase opportunities for Canadian post-secondary institutions to welcome international students from a wide range of countries and territories on short-term exchanges for study or research.
Successful candidates will receive scholarships for four months or one academic term of study or research at the college, undergraduate or graduate levels or for five to six months of study or research at the graduate level.
Successful Canadian post-secondary institutions will have the opportunity to strengthen and diversify their international linkages and to promote their academic and research excellence in the new markets, in line with the objectives of the International Education Strategy.
The new connections created through the program will diversify and enrich Canada’s education engagement with a diverse range of partners, strengthen bilateral ties, and complement the Government of Canada’s broader international trade diversification efforts.